To install a minimum set:
1. You can download the Palm Mail conduit by clicking here. Agree to the license, download EmailUpd304En.exe, and install it on your PC. If you are not sure if you have the Mail conduit installed or not, follow the conduit configuration instructions below before installing the conduit. If it's not there, you will see that it is missing from your installed conduit list. Configuration of the E-Mail conduit is described here.
2. You can use the synchronization stations in the LRC (Library), or obtain a commercial conduit for Groupwise for $40. at www.quartzdevelopment.com/smartSYNC.html.
You must configure the email client on your pc so that it will receive mail from the Palm conduit. That procedure is described in the instructions to configure the E-Mail conduit on your Palm Desktop. The instructions are here. If you choose the smartSYNC Groupwise conduit, further configuration of your Groupwise client is probably not necessary.
Then you will be ready to send your patient entries to the database. You can test your system by making a dummy entry in Palm CWebLog and then syncing. Before you do this you may want to configure your Palm Mail to "Send Only" so that mail on your pc won't be loaded onto your Palm. To do this, open Palm Mail, tap on the top dropdown menu to set options: (Mail->Options->HotSync Options->Send Only). If you do this test, use the name "test" as the student name.
If you use a MS Windows system to send your PalmOS email, you will need to have a properly configured Palm Desktop and Email Client (Eudora or MS Outlook) - at each station that you wish to synch from - before you can synchronize your Palm mail.
Eudora Option: If Eudora is installed on your system, I recommend it. Eudora can be easily installed by browsing to http://www.eudora.com/ and clicking on the icon to download the software. Start Eudora and configure MAPI to "always" be on. You must also set Eudora to be your default email client. You will need to have your own account on Eudora with your own email return address, and the SMTP server (outgoing email) should be properly configured. At USUHS the outgoing (SMTP) server is mx.usuhs.mil and your incoming address should look something like firstname.lastname@example.org. You should ensure that Eudora is running whenever you synchronize your email.
Outlook Express Option: You may be forced to choose Outlook Express, in which case you should also ensure that MAPI, your own return address, and SMTP are configured, and that Outlook is running when you sync your pda mail. To configure Outlook Express, click on Tools->Options and set Outlook to be your default email client. You may not see a button to set MAPI on, depending on the version of Outlook that you have, in which case you can ignore the MAPI setting.
Configure your Outlook Express account thus:
If you don't already have your Outlook Express set up:
Click on Tools->Accounts->Add->Mail and set "Outgoing mail (SMTP) server" to "mx.usuhs.mil". Don't use mxa,mxb,mxc...etc.usuhs.mil here, just "mx.usuhs.mil". You don't need to configure incoming mail unless you want to use Outlook Express for this purpose, and remember that Microsoft incoming mail is insecure and may subject you to a virus infection.
If you do have your Outlook Express configured, Click on Tools->Accounts->Mail, select your account, click on "Properties->Servers", and ensure that "Outgoing mail (SMTP)" is set to "mx.usuhs.mil". You don't need to have incoming main configured (as above).
Groupwise SmartSYNC Option: Just install the smartSYNC conduit (assuming you already have Groupwise installed), and configure your Palm Desktop (HotSync -> Custom) to ensure that SmartSYNC Mail is set to "Synchronize the files."
You will also probably need to install the Palm E-Mail conduit for the Palm Desktop. We cannot provide this program and you must download it from http://www.palmone.com/us/support/downloads/emailupd.html and install it yourself. This is an easy install. Just agree to the licence question, download, and run. Configure the E-Mail conduit as described here.